INVITATION TO BID

GENERATOR PURCHASE AND INSTALLATION

Sealed bids will be received by Boys & Girls Clubs of Northeast Florida (BGCNF) for the New Generator Purchase and Installation Project at the Northwest Boys & Girls Club, located at 2661 NW 51st Street, Gainesville, FL 32606.

This project involves the procurement and full installation of a new 150KW diesel generator, automatic transfer switch, support pad, permitting, and electrical engineering services. Work includes startup, training, and warranty. A full scope of work and bid requirements is available upon request.

  • Mandatory Pre-Bid Walkthrough: Thursday, May 20, 2025 at 2:00 PM at the project location.

  • Bid Due Date & Opening: Friday, May 30, 2025 by 12:00 PM.

  • Anticipated Award Notification: On or before Monday, June 2, 2025.

  • Installation Completion Deadline: Friday, June 20, 2025 by 5:00 PM.

To be considered, all bidders must attend the mandatory walkthrough, submit one original and one copy of their bid in a sealed, labeled envelope, and meet the qualifications outlined in the Invitation to Bid packet.

Bid packets may be requested from:

Sealed Bids must be hand delivered to:

Boys & Girls Clubs of Northeast Florida Attn:

Greg Hayes, CFO

10 S Newnan Street, 2nd Floor Jacksonville, FL 32202

Call/Text prior to delivery: (904) 502-6232

BGCNF is a 501(c)(3) nonprofit organization and reserves the right to reject any or all bids, to waive irregularities, and to award the contract in the best interest of the organization. All work must comply with applicable local, state, and federal codes and standards.

Revised BGCNF Generator and Transfer Switch Specifications:

ATTACHMENT 2 - AMENDED

GENERATOR PURCHASE AND INSTALLMENT PROJECT

SCOPE OF WORK & BID SUMMARY FORM

Work Location:

Northwest Boys & Girls Club 2661 NW 51st Street Gainesville, FL 32606

Scope of Work – Revised 5.24.25

Florida Department of Emergency Management - Generator Language

Generators (gasoline, diesel, propane, natural gas, etc.) and their required installation materials, including 1 OPE-00-PTSW (a power switch) if not already included, to support a redundant power supply for security systems, alarms, lighting, and other physical security/cybersecurity infrastructure or systems.

    • 120/208V 3PH

    • Level 1 Sound Attenuated Weather Enclosure

    • Jacket Water Heater

    • Standard Battery Charger

    • Lead Acid Battery

    • 600A Circuit Breaker / 80% Thermal Mag Trip with Aux Contact

    • Strip Heater

    • Remote Annunciator

    • E-Stop Button

    • Critical Exhaust

    • 48 Hours DW UL142 Sub-base Fuel Tank (no larger than 549 gal)

    • 5-Year Comp Warranty

    • Start-Up & Testing

    • 4-Hour On-Site Instruction

    • 4-Hour Resistive Load Bank Test

    • Service Entrance Rated w/ shunt & aux contact

    • 120/208V 3PH 3P

    • Load Disconnect Contact

    • Aux Contacts

    • Exerciser

    • NEMA 3R Enclosure

    • BGCNF will accept a bid for a Fuel Tank that is at or below 549 gallons (about 48 hours)

    • Per our attached September Utility Billing Statement attached (“Document-0 (41)”), please move forward with dropping the 150kW to something smaller.

    • BGCNF will accept a mobile generator for this quote.

    • Please do what you can to secure a Transfer switch from a vendor who could meet the June 29 timeline.

    • The Grant will not cover the Generator covering and fencing. Therefore, to all potential vendors, when completing your bid, please list those items in your bid but separately.